Purpose

Church-owned vehicles are provided to support the ministries and mission of the church. Their use must reflect good stewardship, safety, and legal responsibility.

2. Authorized Drivers

• Only approved drivers may operate church vehicles.


• Drivers must:




• Be at least 25 years old


• Hold a valid driver’s license appropriate for the vehicle.


• Have an acceptable driving record (no DUI/DWI, reckless driving, or license suspension within the past 3–5 years).

3. Approved Uses

Church vehicles may be used only for:

• Church-sponsored activities and programs


• Transporting members, youth, or guests to official church events


• Ministry-related errands approved by staff or leadership

Prohibited uses include:

• Personal or family use


• Transporting unauthorized passengers


• Commercial or for-profit activities


• Any illegal activity

4. Driver Responsibilities

Drivers are responsible for:

• Obeying all traffic laws and posted speed limits


• Using seat belts for all occupants


• Ensuring no driver is under the influence of alcohol, drugs, or impairing medication


• Avoiding distracted driving (no texting or handheld phone use)


• Conducting a pre-trip inspection (tires, lights, fuel, mirrors)


• Reporting any mechanical issues immediately

5. Passenger Safety

• The number of passengers must not exceed the vehicle’s rated capacity.


• Children must be seated using appropriate child safety seats or seat belts as required by law.


• At least two unrelated adults should be present when transporting minors, when feasible.

6. Youth and Vulnerable Persons

• Drivers transporting minors must have completed required background checks.


• Written parental consent is required for youth trips.


• Overnight or long-distance trips require prior leadership approval.

7. Accidents, Incidents, and Violations

• Any accident, regardless of severity, must be reported immediately to:




• Law enforcement (if required)


• Church leadership


• The church’s insurance provider




• All traffic violations received while driving a church vehicle are the driver’s responsibility.

8. Vehicle Care and Maintenance

• Vehicles must be returned clean and with adequate fuel.


• Regular maintenance schedules must be followed.


• No modifications, decals, or equipment may be added without approval.


• Smoking, vaping, alcohol, or illegal substances are prohibited in church vehicles.


• No food or drinks are permitted

9. Insurance and Liability

• Church insurance is primary for authorized drivers using vehicles for approved purposes.


• Unauthorized use or violation of policy may result in personal liability.


• The church reserves the right to revoke driving privileges at any time.

10. Policy Enforcement

Failure to comply with this policy may result in:

• Suspension or permanent loss of driving privilege

11. Acknowledgment

All drivers must sign an acknowledgment stating they:

• Have read and understand this policy


• Agree to comply fully with all requirements